Privacy Policy

Effective Date: 01/01/2025

Luxe Accounting ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with us through our website, client portal, or other services.

1. Information We Collect

We may collect the following types of information:

Personal Information:

- Name, address, phone number, email address
- Social Security Number or Employer Identification Number
- Date of birth
- Tax documents, payroll data, financial records
- Banking information (e.g., for ACH payments or direct deposits)

Business Information:

- Company name, EIN, industry type
- Financial statements, transaction records, sales data
- Tax filings and compliance documents

Usage Data:

- IP address, browser type, referring/exit pages, time zone
- Website usage statistics and client portal activity

2. How We Use Your Information

We use your information to:
- Provide bookkeeping, tax, and advisory services
- Process payments and manage billing
- Communicate with you about your account or services
- Comply with legal and regulatory requirements
- Improve our services and protect against fraud or unauthorized access

3. How We Share Your Information

We do not sell your personal information. We may share it with:

- Service Providers: such as our client portal host, cloud accounting platforms, or payment processors
- Government Agencies: if legally required for tax filings, audits, or legal compliance
- Professional Advisors: such as attorneys or auditors, when reasonably necessary
- Authorized Persons: anyone you’ve explicitly granted access to your data

All third parties are contractually required to keep your data confidential and use it only for the services they provide to us.

4. Data Retention

We retain your information only as long as necessary to:
- Fulfill our obligations to you
- Comply with legal requirements (e.g., IRS audit windows)
- Maintain records for internal analysis and fraud prevention

Once retention is no longer necessary, we securely delete or anonymize your data.

5. Data Security

We implement a range of technical, administrative, and physical safeguards to protect your information, including:
- Encrypted client portals
- Secure file transfer systems
- Multi-factor authentication
- Access controls for internal staff

Despite our efforts, no method of transmission over the Internet or storage is 100% secure, and we cannot guarantee absolute security.

6. Your Rights and Choices

You may:
- Request access to the personal information we hold about you
- Ask us to correct or update inaccurate information
- Request that we delete your data, subject to legal retention limits
- Opt out of non-essential communications

To exercise your rights, contact us at 564-234-8454.

7. Third-Party Links

Our website or portal may contain links to third-party websites. We are not responsible for the privacy practices of those websites. Please review their privacy policies before providing any information.

8. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Effective Date" at the top. We encourage you to review this page periodically

10. SMS terms and conditions

Message and data rates may apply.
To opt out at any time, text STOP.
For assistance, text HELP or visit our website at oceantosummit.com.
Visit https://www.oceantosummit.com/privacy-policy for privacy policy and for Terms of Service.

11. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Luxe Accounting
PO Box 221, Yelm, WA 98597